RENTAL INFORMATION

To provide all interested parties an opportunity to reserve dates and to establish a meaningful basis for future event scheduling, we normally begin the event scheduling process in the November-December time frame. Beginning early in the new year, after our racing and premier event schedule has been established, we begin the process of firming-up event dates that are as beneficial as possible to all parties.

Inquiries for renting the various BeaveRun facilities should be made to the Event Coordinator:

  Rental Procedure Overview
  1. Check the Event Calendar to identify potential dates.
  2. Contact the Event Coordinator at the Track Office to determine the availability status of desired date(s).
  3. Request Contract for mutually-agreed date(s) to include all cost options.
  4. Confirm Event Date(s) by returning signed contract together with a deposit payment amounting to 50% of the contracted price.

 

Reserving Dates

The first step in reserving an event date is to check for the availability for open dates and times on the Event Calendar and follow the instructions below:

Contact the Event Coordinator to determine the general availability of your preferred dates and mutually agree upon a course of action, which may involve a series of discussions over an extended period of time if the desired dates are for prime times within the summer schedule. Once we receive your request and confirm the requested date, a non-refundable 50% deposit will be required for each day requested. No dates will be reserved until we are in receipt of the deposit. Upon receipt of your deposit we will contact you by phone or email to confirm your dates and we will forward a rental agreement to you by mail. The rental agreement must be returned to us within 30 days or your deposit will be forfeited and your dates released.  The remainder of your rental fee will be due 30 days prior to your event.

To the extent possible, priority for future dates will be given to organizations in the order in which they request dates. However, we cannot guarantee a specific date/weekend year to year. Especially during the peak demand periods, some weekends may be comprised of Friday-Saturday and Sunday-Monday rental periods.

 

 

 

 

 
 

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BeaveRun Track Photographer

     

 

         

 

2001 BeaveRun Motorsports Complex